Privacy Policy

Last Updated: 2025-02-25

Introduction

PRAXSYS CONSULTING ENGINEERS LIMITED ("we," "us," "our", or "Company") takes your information privacy and security seriously and will process personal information by the way of responsible management of personal information collected through our website https://www.praxsysengineering.com (the "Website"), and any related interactions. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit the Website.

Scope and Application

This Privacy Policy is designed to protect the personal information of all our stakeholders, including Website visitors, users, and customers. Whether you are just browsing our Website, or engaging with us as a valued customer, we ensure that your personal data is processed with the highest standards of privacy and security. This Privacy Policy outlines our practices and your rights related to personal information.

Data Collection and Processing

Our commitment to transparency and data protection extends to how we collect and use your personal information. We gather personal data through various interactions, including but not limited to, when you fill in a contact form on the Website, or directly providing information to us via email, or telephone.  The following list details the types of personal information we may process:      
- Identity Information: Names, including at least first and last
- Contact Information: Email address and/or Phone number
- Company Information: Company Name, Address
- Employment Information: Position
- Technical Data: IP address, browser type, and usage data collected via cookies (if applicable)
Please note, that we only process information that is essential for delivering our services, complying with legal obligations, or enhancing your user experience. Your privacy is paramount, and we are dedicated to handling your personal information responsibly and in accordance with all applicable laws. We believe in using personal information responsibly and ethically. The data we collect serves multiple purposes, all aimed at enhancing the services we offer and ensuring the highest level of satisfaction among our users, customers, and employees. Here are the key ways in which we use the personal information collected:
- Customer support
- Customer communications
Your privacy is our priority. We process your personal information transparently and in accordance with your preferences and applicable privacy laws. We are committed to ensuring that your data is used solely for the purposes for which it was collected and in ways that you have authorized.

Data Storage

Personal information is stored in secure servers located in the following locations:
- EU
- USA
For services that require international data transfer, we ensure that such transfers comply with all applicable laws.

Data Protection

Access to personal information is strictly limited to authorized personnel who have a legitimate business need to access the data. We enforce strict access controls and regularly review permissions.

Data Sharing and Disclosure

We are committed to safeguarding your personal information and ensuring it is treated with the utmost respect. This commitment extends to how we handle the sharing and disclosure of your data. Below we outline our practices in this area:

Third-Party Service Providers

We may share your information within the Company or trusted third-party service providers who perform services on our behalf. Such trusted parties may be located in Hong Kong or outside Hong Kong, and may have access to personally identifiable information on a need-to-know basis and will be contractually obliged to keep your information confidential. These partners are prohibited from using your personal information for any purpose other than to provide these services to us, and they are required to maintain the confidentiality of your information.                          

Retention of your information

We will retain Your personal data only for as long as is necessary to fulfill the purposes for which it was collected as set out in this Privacy Policy. We will retain and use Your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.

Your Rights and Choices

We recognize and respect your rights regarding your personal information, in accordance with the Personal Data (Privacy) Ordinance (PDPO) and General Data Protection Regulation (GDPR) and other applicable data protection laws. We are committed to ensuring you can exercise your rights effectively. Below is an overview of your rights and how you can exercise them:

Your Rights under PDPO:

- Right to Access (Section 18 PDPO): Individuals have the right to request access to their personal data held by an organization.
- Right to Data Correction (Section 22 PDPO): If personal data is inaccurate, incomplete, or misleading, individuals can request correction.
- Right to Object to Direct Marketing (Section 27 & 35 PDPO): Individuals have the right to opt out of receiving direct marketing communications. Consent is required before an organization can use personal data for direct marketing.
- Right to Withdraw Consent for Direct Marketing (Section 35 PDPO): If a person initially consents to marketing but later changes their mind, they can withdraw consent at any time.

Your Rights under GDPR:

- Right of Access (Article 15 GDPR): You have the right to request access to the personal information we hold about you and to obtain information about how we process it.
- Right to Rectification (Article 16 GDPR): If you believe that any personal information we hold about you is incorrect or incomplete, you have the right to request its correction or completion.
- Right to Erasure (‘Right to be Forgotten’) (Article 17 GDPR): You have the right to request the deletion of your personal information when it is no longer necessary for the purposes for which it was collected, among other circumstances.
- Right to Restriction of Processing (Article 18 GDPR): You have the right to request that we restrict the processing of your personal information under certain conditions.
- Right to Data Portability (Article 20 GDPR): You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit those data to another controller.  
- Right to Object (Article 21 GDPR): You have the right to object to the processing of your personal information, under certain conditions, including processing for direct marketing.
- Right to Withdraw Consent (Article 7(3) GDPR): Where the processing of your personal information is based on your consent, you have the right to withdraw that consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
- Right to Lodge a Complaint (Article 77 GDPR): You have the right to lodge a complaint with a supervisory authority if you believe our processing of your personal information violates applicable data protection laws.

Exercising Your Rights:

To exercise any of these rights, please contact us at:
We will respond to your request in accordance with applicable data protection laws and within the timeframes stipulated by those laws. Please note, in some cases, we may need to verify your identity as part of the process to ensure the security of your personal information. We are committed to facilitating the exercise of your rights and to ensuring you have full control over your personal information. If you have any questions or concerns about how your personal information is handled, please do not hesitate to get in touch with us.

Cookies and tracking technologies

We value your privacy and are committed to being transparent about our use of cookies and other tracking technologies on our Website. To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

International data transfers

We may transfer your personal information to locations outside of your country of residence, including to countries that may have different data protection laws than those in your jurisdiction. We want to assure you that any such transfers are conducted with the utmost care and in compliance with applicable data protection regulations.

Direct Marketing and Communications

We may seek your consent to sign you up to a subscriber list for direct marketing and communications about our services, news, promotions, and other relevant information that we believe may be of interest to you.

Obtaining Consent for Direct Marketing

We will obtain your explicit opt-in consent before sending you direct marketing       communications. This means that you will have the opportunity to actively consent to receiving marketing messages from us before we send them to you.                            

Types of Direct Marketing Communications

Where you have consented, we will use your personal information to send you direct marketing communications via various channels, including:
- Email

Managing Your Preferences

You have control over the direct marketing communications you receive from us. You can exercise your right to opt-out or manage your preferences at any time by using the unsubscribe link provided in our marketing emails.

Changes to this Privacy Policy

We are committed to keeping you informed about how we handle your personal information and any changes to our privacy practices. We may update this Privacy Policy from time to time to reflect changes in legal requirements, industry standards, or our business operations.

Notification of Changes

Any changes will be posted with an updated "Last Updated" date on this Privacy Policy.
In the event of significant changes to our Privacy Policy that may affect your rights or the way we handle your personal information, we will provide notice through prominent means, such as email, or other appropriate channels. For material changes, we will seek your renewed consent for you to re-opt in.
We encourage you to review our Privacy Policy periodically to stay informed about how we collect, use, and protect your personal information. Your continued use of the Website after any changes to the Policy signifies your acceptance of the updated terms.

Contact us

If you have any questions or concerns about our Privacy Policy or any updates to it, please don’t hesitate to contact us at:
PRAXSYS CONSULTING ENGINEERS LIMITED  
Unit 1603
16/F The L. Plaza
367-375 Queen's Road Central
Sheung Wan
Hong Kong